Plan my race week

Luxury endurance travel & race concierge

Your race took discipline.
Your travel should feel effortless.

From flights and bike transport to race-morning details and finish-line celebrations, every moving part is considered—so you can arrive rested, organized, and race-ready.

Plan my race week Explore the experience ↘
Athlete-centered planning Domestic & international Support-crew care
Race Week Refined gold running shoe held by a white-gloved hand
Every detail, elevated.Designed around your race.

The refined difference

Race week is not the time to troubleshoot.

You have already done the hard work. We orchestrate the travel, logistics, reservations, and support around your event so your attention stays where it belongs.

The experience

Everything around the race,
beautifully handled.

Precise enough for the athlete. Thoughtful enough for everyone traveling with them.

01

Travel, thoughtfully arranged

Curated flight and hotel options, airport transfers, and an arrival plan built around your race—not a generic vacation.

02

Bike logistics handled

Bike transport coordination, oversized-vehicle planning, assembly support, and trusted mechanic appointments when available.

03

Race-week concierge

Groceries, race nutrition, reservations, schedules, supply runs, and the small details that protect your energy.

04

Support crew, supported

Custom spectator plans, race-day navigation, athlete tracking, family updates, and a finish-line meet-up strategy.

Featured race destinations

From your front door
to the finish line.

Whether you are racing close to home or crossing an ocean, your plan is built around course logistics, athlete needs, and the people joining you.

Request your destination
TexasThe WoodlandsDomestic
ItalyCerviaInternational
CaliforniaSacramentoDomestic
WorldwideYour next finish lineCustom

Signature services

Choose your level of support.

Every engagement begins with a personal consultation. Supplier costs—including air, hotel, transportation, and activities—are quoted separately.

Race Week Essential

from$2,995

For the self-directed athlete who wants the critical details expertly organized.

  • Personal race-week itinerary
  • Hotel, transfer & dining coordination
  • Key race logistics and reminders
  • Virtual concierge support
Request this service
Most requested

White-Glove Group

from$4,495

For athletes traveling with family, friends, or a small race crew.

  • Everything in Essential
  • Support-crew itinerary
  • Grocery & race-fuel coordination
  • Race-day tracking and family updates
  • Post-race celebration planning
Request this service

Private VIP Concierge

from$8,995

For a fully supported, highly personalized race-week experience.

  • End-to-end trip design
  • Priority bike logistics
  • On-site concierge support
  • Race morning and finish-line coordination
  • Return-travel and recovery details
Request this service

Concierge fees vary by destination, trip length, party size, and on-site needs. Race entry is not included or guaranteed.

How it works

A calm, considered path
to race day.

01

Apply

Tell us where you are racing, who is traveling, and what a seamless week looks like to you.

02

Design

We create your tailored scope, concierge fee, and trip plan around your priorities.

03

Prepare

Reservations, timelines, bike logistics, and support-crew plans are coordinated before you depart.

04

Race

You arrive rested, organized, and free to focus on the finish line.

FINISHER
FOUNDED

Meet your concierge

Built by an endurance athlete who understands the week behind the race.

Race Week Refined was founded by Tiffany Dearman, an endurance athlete and meticulous traveler who knows that a strong race begins long before the start line. After navigating her own race travel, she saw the need for service that understands both performance and hospitality.

Her approach is equal parts logistical precision and genuine care—for the athlete, the family, and every detail in between.

Tiffany Dearman Founder & Race Concierge

Good to know

Before we begin.

Do you book my flights and hotel?

We curate and coordinate your best options. Depending on your package and destination, you may pay suppliers directly while Race Week Refined manages the plan and confirmations.

Can you support my family or race crew?

Yes. Support-crew planning is a signature part of the service, including transportation, viewing points, meals, athlete tracking, and finish-line coordination.

Do you transport or assemble bikes?

We coordinate bike transport, appropriate vehicles, mechanic appointments, and local handling where available. Exact services depend on destination and supplier availability.

Is travel insurance required?

Travel insurance is strongly recommended for every trip, especially international races and arrangements involving bikes or nonrefundable reservations.

Are you affiliated with any race organizer?

No. Race Week Refined is independent and does not represent or guarantee entry into any event.

Your strongest week starts here

Arrive rested.
Leave accomplished.

Tell us about your next finish line. We will take it from there.

Apply for concierge service